Since the dawning of the computer age, a variety of golf management software solutions have been created. Indeed, some of them have matched or even exceeded customer expectations. Still, it is a fact that these solutions are not all the same. Obviously, it’s a must for you to study each option before deciding which one is best for you.
Before you choose any golf course management solution, be sure to consider the following:
First and foremost, pick a golf course management solution that offers maximum membership management efficiency. For instance, the system should let you write letters easily, and the same goes for segmenting members and even updating the software itself.
Also look into the accounting model that the software uses. Pick a solution that uses a model which has been tested over the years beyond basic methods.
Personal Member Information
A good golf course management solution lets you work with member information without taking up much of your time. For example, when searching for certain items, you can choose the fields you want and apply filters so you will get as relevant information as possible. In other words, with a good system, you can have the member data you want quickly and simply.
Look for a golf course management system that will generate a pdf file for any letter you write, and then saves that file in your notes so you can go back to it later when necessary. If the letter can be emailed, the system will email it as an attachment; otherwise, it will be printed on your local printer. This will come in handy for such tasks as sending payment reminders, ad hoc admin communications to members, and others.
Your software should let you program certain payment criteria and process payments according to such. However, you should also be able to override the system in terms of fund allocation. In addition, a good system will let you set up payment schemes.
Member Record Keeping
As we all know, members’ records have so much information in them. In case the solution doesn’t cover what you want, it must allow you to add custom fields. There have to be two totally distinct major areas – member information and member financial information.
Finally, a comprehensive golf course management solution may work as best as it could, but there will likely be instances when you will have to use software that is not part of it (for example, a gate control program, EPOS and the like). With a good golf course management system, integrating all these external solutions will not be an issue.